vData has been appointed as solution provider to implement its PeopleHCM Suite for a local grocer convenience shop. The company has grown to be one of the fast-growing grocer convenience shop with over 500 staffs and 45 outlets in Klang Valley.
X Staff need to work multiple cost centers in one day and payroll cost need to charged belongs to working cost center with time period.
X High staffs movement and need a way to audit staff headcounts before payroll computation.
X High risk on abuse overtime claims without process control.
X Employees need to have flexi pay rate ( hourly to montly and vice versa) within one pay period.
X Heavy usage of spreadsheets that has little or data integrity in the process.
For this project, vData will deploy payroll, Leave, attendance, overtime, claims modules as well as management dashboard. Payroll & attendance will be one of the common challenges for retailers. All the attendance record will be automatically captured into payroll without any manual intervention from users. Not only with this reduce the current manual data entry and checking, it provides the data accuracy & consistency for management better planning.
✔ Powerful wages cost allocation engine to support staff loan and multiple working cost centers requirements.
✔ Online Rostering schedule and overtime planning with approval workflow to minimize abuse claims & paper processing.
✔ Automate work and lost hours calculations from attendance device.
✔ Integrated payroll to ensure all leave and attendance transactions are proceed without tedious XLS uploads.
✔ User definable approval workflow control that ready with date sensitive and position sensitive.
✔ Built in 20+ management dashboards that support data filters and drill down features for better business analytics.
✔ Business intelligent tool support single point-in-time and multiple point-in-time for accurate reporting.
✔ Powerful end user reporting with include/exclude filters, integrated charts and report linking capabilities.
✔ End user configurable report delivery with secured attachments via email server.
Challenges that Distribution & Retailer encountered:
X Staff Rostering issue across 45 outlets & more than 400 working shift patterns.X Staff need to work multiple cost centers in one day and payroll cost need to charged belongs to working cost center with time period.
X High staffs movement and need a way to audit staff headcounts before payroll computation.
X High risk on abuse overtime claims without process control.
X Employees need to have flexi pay rate ( hourly to montly and vice versa) within one pay period.
X Heavy usage of spreadsheets that has little or data integrity in the process.
For this project, vData will deploy payroll, Leave, attendance, overtime, claims modules as well as management dashboard. Payroll & attendance will be one of the common challenges for retailers. All the attendance record will be automatically captured into payroll without any manual intervention from users. Not only with this reduce the current manual data entry and checking, it provides the data accuracy & consistency for management better planning.
PeopleHCM resolved user challenges as following:
✔ Single integrated employee database for both permanent and contract staffs arcorss the outlets.✔ Powerful wages cost allocation engine to support staff loan and multiple working cost centers requirements.
✔ Online Rostering schedule and overtime planning with approval workflow to minimize abuse claims & paper processing.
✔ Automate work and lost hours calculations from attendance device.
✔ Integrated payroll to ensure all leave and attendance transactions are proceed without tedious XLS uploads.
✔ User definable approval workflow control that ready with date sensitive and position sensitive.
✔ Built in 20+ management dashboards that support data filters and drill down features for better business analytics.
✔ Business intelligent tool support single point-in-time and multiple point-in-time for accurate reporting.
✔ Powerful end user reporting with include/exclude filters, integrated charts and report linking capabilities.
✔ End user configurable report delivery with secured attachments via email server.
